Exhibitors participating in trade shows in Arizona must adhere to specific Transaction Privilege Tax (TPT) obligations to ensure compliance:

1. Obtain a Temporary TPT License: Before engaging in sales at a trade show, exhibitors must secure a temporary TPT license from the Arizona Department of Revenue (ADOR), enabling them to collect and remit sales tax during the event.

2. Tax Collection: Exhibitors are required to collect TPT on all taxable sales made during the trade show, applying the appropriate state and local tax rates based on the event’s location.

3. Accurate Record-Keeping: Maintain detailed records of all transactions, including sales receipts, invoices, and any tax-exempt sales, to support accurate tax reporting and remittance.

4. Filing and Remittance: Submit TPT returns and remit collected taxes by the designated deadlines, typically monthly or quarterly, depending on the business’s filing frequency.

5. Exempt Sales Compliance: Identify and document any sales that qualify for tax exemptions, such as wholesale transactions or sales to exempt entities, ensuring proper application of exemptions.

6. Temporary Locations Registration: Register the temporary business location associated with the trade show to establish tax obligations and ensure accurate tax collection.

7. Compliance with Local Regulations: Adhere to any additional local tax requirements or special event notifications mandated by the host municipality.

By fulfilling these obligations, exhibitors can ensure seamless participation in trade shows, avoiding penalties and maintaining compliance with Arizona’s TPT regulations. Proper planning and adherence to tax requirements facilitate smooth operations and financial accountability during trade events.